Event Logistics Questionnaire
N.B. This questionnaire has been designed for PCO and Speaker Bureau clients who will have made service agreements with the booking agency. If you are booking with us direct, any questions you've already answered in Robyn Pearce Corporation's Professional Services Agreement, elsewhere on this website, need not be duplicated.
We understand that some things are easy to handle through questions on the phone, others through a simple document. We don't want to take up your valuable time with basic logistics questions and so have created the following questionnaire. However, if you prefer to discuss the following questions with us at our briefing meeting, that's fine too.
Your Event
|
Date(s) of conference: |
|
|
Date of Robyn's presentation: |
|
|
Function name: |
|
|
Function purpose (eg. Awards dinner, AGM, conference); |
|
|
Venue name and address: |
|
|
Venue phone: |
|
|
Venue fax: |
|
|
Presentation room/area: |
|
|
Presentation time - |
start: |
finish: |
|
Is the presentation during a meal? Please confirm exactly which stage it is to be made (e.g. between entrée & main; before breakfast; pre-drinks): |
|
|
What is happening before Robyn's presentation?: |
|
|
What is happening after Robyn's presentation?: |
|
|
Dress code for function: |
|
|
Is Robyn to address the audience from a stage / raised platform? |
|
|
What is the room format (theatre style, round tables, U-shape if training or a small group)? |
|
|
What time will the room be available for Robyn to check equipment and set up?
(If there is no session in the room immediately prior, an hour in advance is a good time for us. Otherwise, when exactly are the breaks?) |
|
|
AV gear available? |
Data projector and laptop, or bring own laptop? Technician on-site? In the room whilst the presentation runs?
Lighting? Sound/CD system? Will an OHP be available as backup, should we decide to use PowerPoint?
We also like to have a flip chart available on stage as a possible tool. |
|
Whom should Robyn contact upon arrival at the venue: |
Name:
Mobile Contact #:
|
|
Who are the senior people / VIP's attending? |
|
|
Who will be introducing Robyn - name and title please? |
|
|
