SaveTime With Electronic Signatures
By Robyn Pearce
(274 words)
Signatures save time, help promote your business and prevent frustration for your email readers.
Your email (or digital) signature is a great shortcut. It's a pre-recorded signature, inserting with a click the words of your choice.
In Outlook this neat feature is accessed through Tools, Options, Mail Format, Signatures and then just follow the wizard. In Lotus it's accessed through Stationery. (If in doubt check out your programme's Help menu.) It's not just for real signatures, but anything at all that you regularly type - placed anywhere in the body of the email. It's really a template or little macro, but inside your email programme.
You can have as many signatures as you like, with the choice dependant on whom you're writing to. I have about 12 - driving instructions to our office, workbook specifications, thank you for .... , short address information for regular or repeat correspondents, a comprehensive signature for first time correspondents ..... and more.
In your real signature, don't forget to add your email address, postal, phone (and URL if you've got a website). It's like having a return address on the back of all mail leaving your company - saves time at both ends and addresses all needs.
Some companies also use it as a little mini-promotion of something - costs nothing, and as long as it's done with a degree of elegance, no-one minds a bit of brief advertising. Just mind you don't go overboard!
And don't forget, when you add your phone number and address, that possibly some of your mails will end up overseas. Put the country code, area code, and full postal address, including country.
© All Rights Reserved to Robyn Pearce, GettingAGrip.com, PO Box 29 586, Fendalton, Christchurch 8540, New Zealand Ph. + 64 3 351 2140
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